TERMS AND CONDITIONS

Student Workshops

Coram Shakespeare Schools Foundation; Revised March 2021

1. Introduction

1.1 Coram SSF and these Terms and Conditions

Coram Shakespeare Schools Foundation (Coram SSF) is a cultural education charity that gives young people across the UK the confidence to succeed in life.

Coram Shakespeare Schools Foundation places the child’s experience at the heart of everything we do. The following Terms and Conditions are designed to enable Shakespeare Schools Foundation to deliver an excellent and equal experience to all participating young people.

By booking a workshop with Coram SSF you agree on behalf of your school* to abide by these Terms and Conditions. Breach of these Terms and Conditions may prevent your school and/or students** from being permitted to participate

* For the purposes of this document the term “school(s)” includes any school, college, organisation or group booking a workshop for young people with Coram Shakespeare Schools Foundation.

** For the purposes of this document “student(s)” refers to any young person or people participating in a workshop run by Coram Shakespeare Schools Foundation.

1.2 Our Inclusive Ethos

Coram SSF creates a non-competitive, inclusive and supportive environment so that any student can take part in one of our workshops. We expect all participants to approach the workshop with a positive attitude when encountering peers and staff of different ages, ethnicities, backgrounds and abilities.

Coram SSF does not tolerate discrimination of any kind and will take appropriate action if any such behaviour is reported. Failure to properly address such discrimination could result in the workshop in question being cancelled.

2. Booking and Finance

2.1 Workshop Fee

Payment of the fee is due 30 (thirty) days after receipt of the invoice and must be completed before the workshop booking takes place.

The invoice will be sent within 10 (ten) working days of confirmation of the booking with the Coram SSF team. If school funding has been confirmed but monies cannot yet be released, please our team immediately to discuss your options.

Coram SSF will also invoice your school for any travel and/or accommodation expenses incurred by sending our facilitators to run the workshop. We will confirm these expenses in writing at the time of booking.

2.2 Cancellation Policy

If the workshop is cancelled by the booker within 8 days of the workshop date, the booker is liable to pay the full invoiced workshop fee.

If the booker cancels the workshop more than 8 days before the workshop date, they are liable to pay all the costs incurred to that date in relation to the event.

Should Coram SSF be forced to cancel the workshop we will make best efforts to re-arrange the event for the next available and acceptable date, in consultation with the booker.

3. The Workshop

3.1 Working Space

The booker must provide a working space to host the workshop which suitable for all access requirements, i.e. a hall, studio or gym. This should be large enough for participants to move around safely and comfortably and must be clear of tables and chairs.

If this is not feasible, Coram SSF may book a suitable alternative space to host the workshop but this cost will be added to the invoice.

3.2 Resources

The booker agrees to provide Coram SSF with resources as specified at the time of booking. These may include a flipchart and pens, a projector and speakers to play music

Coram SSF will provide all other resources for the running of the workshop. Amongst other things this may include abridged scripts, character breakdowns, plot synopses and other lesson activities. Copyright of the abridged scripts and all other resources rests with the Coram Shakespeare Schools Foundation.

3.3 Number of students

The maximum number of participants in a session will be specified by CSSF in writing at the time of booking If the group exceeds this number, more than one session will be required. The cost of any additional sessions will be charged to the booker accordingly.

4. Protecting Participants

4.1 Child Protection and Safeguarding

Coram Shakespeare Schools Foundation is committed to safeguarding the welfare of children and young people and requires all staff and volunteers to share this commitment. Coram SSF works directly with children and young people and therefore takes the issues of safeguarding and child protection very seriously.

Coram SSF adheres to the Coram Group Safeguarding Policy & Procedures. To read this full policy, click here.

Coram SSF has developed safeguarding guidance for our activity that directs our work with schools and children. We aim to create an environment of safety and mutual respect, where child protection is everyone’s responsibility. For our full Safeguarding Procedures, click here.

All Coram SSF staff will have a current Enhanced DBS check. For more information see ‘Our Commitment to You’ later in this document.

4.2 Privacy Policy

At Coram Shakespeare Schools Foundation we are committed to protecting and respecting your privacy.

We are a charity and a company limited by guarantee and we hold personal data for schools, staff, donors, supporters, Festival, programme and workshop participants and suppliers.

We will only use the information that we collect about you in accordance with the General Data Protection Regulations 2018 and the Privacy and Electronic Communications Regulations 2003.

To read our full Privacy Policy, click here.

4.3 Health and Safety

The health and safety of all staff and students is of paramount importance to us. Therefore, we insist that all schools operate under the Department for Education (DfE) advice on health and safety for schools. All participating schools will be expected to have read the DfE’s guidance, and to act under its aegis (see https://www.gov.uk/government/organisations/department-for-education).

Coram SSF accepts no responsibility for injury to persons during the CPD or digital workshops, other than that which is covered by the Coram Shakespeare Schools Foundation’s Public Liability Insurance. Schools will be expected to have provided all appropriate and adequate insurance arrangements for their students and their staff.

Coram SSF carries out its own Risk Assessments in line with our Health and Safety Policy, but participating schools must also do their own. We can provide template(s) if required.

4.4. Our Commitment to You

Coram SSF will ensure that appropriate Public Liability Insurance is in place. All Coram Shakespeare Schools Foundation employees are covered by Public Liability and Employer’s Liability Insurance.

We guarantee that all Coram SSF Staff (office staff and freelance staff) working with your school – digitally or in person – and employed directly by Coram SSF will have been deemed suitable to work with children following a Disclosure from the Disclosure and Barring Service and received Safeguarding training.

We will do everything in our power to accommodate the requirements or needs of the school and its pupils. Coram SSF is committed to making our workshops fun, fair and inclusive for all involved, and we greatly appreciate your cooperation in helping us achieve this aim.